FAQs

Am I guaranteed to receive reimbursement?

We want attendees to utilize other funding channels they have available to cover the cost of attendance prior to applying for reimbursement. This could come through your supervisor, research/professional development budget, etc.

This approach is intended to ensure that the financial support that is available is prioritized for students who might otherwise be unable to attend.

We do have financial resources available for incoming students on an as-needed basis, and as an accepted student, you are eligible for reimbursement within the maximum amounts allotted for travel, accommodation, and registration for the Summer School as highlighted in the Expense Policy. We will only confirm your eligibility after receiving your application for funding, you should expect to hear from us within three to five business days of applying.

Can I wait until after I get a visa before I register?

Yes, as long as you receive your visa application confirmation before the April 29 registration deadline. You can send your visa application prior to registering for the Summer School. If you are an international student, we strongly encourage you to submit your visa application as soon as possible; we cannot emphasize enough the importance of starting this process. If you require additional sponsorship documentation for your visa application, please let us know as soon as possible.

Can the organizers waive the registration fee?

All students are required to pay the registration fee. This decision was intended to reduce the level of attrition; in previous years, levels of attrition were highest among students who had received free access. However, you are still eligible for reimbursement within the broader guidelines of the Expense Policy in the event that you require additional financial support to attend.

Do I have to have all of my reimbursements ready within 3 weeks of the registration deadline?

You don’t have to have all your reimbursements ready within 3 weeks of the registration deadline. Some students won’t be able to wait until September, so they may choose to submit their expenses much sooner. The three-week turnaround time is mainly for our purposes. You will have until September 13 to submit your expenses.

I am unable to pay by credit card. Is there another way I can pay to attend the event?

If you do not have access to a credit card, please contact us at info@dlrlsummerschool.ca.

I do not have a PayPal account. Can I pay with my credit card instead?

When you reach the PayPal page in your registration process, you will have the option to either “Log In” through PayPal or “Pay with a credit card or Visa Debit card.” You do not have to create an account if you pay with a credit card or Visa Debit card.

I need childcare! Where do I go?

As laid out in the Attendees page, you will need to make arrangements yourself by directly contacting a childcare provider. Our suggested childcare option is Bilingue Daycare; it is $50/day and close to the University of Alberta. To book, contact Rose at rosemontbilingual@yahoo.ca.

I need funding prior to my arrival to DLRL Summer School. How can I apply for financial support?

If you are unable to utilize other funding channels (i.e. from your supervisor, research/professional development budget, etc.), please be sure to apply as soon as possible. We have financial resources available for incoming students on an as-needed basis, and you are eligible for reimbursement within the maximum amounts allotted for travel, accommodation, and registration for the Summer School as highlighted in the Expense Policy. We will only confirm your eligibility after receiving your application for funding, and you should expect to hear from us within three to five business days of submitting your application.

I require an additional sponsorship support document for my visa application. How can aquire this acceptance letter?

If you require additional support documentation, please contact us as soon as possible at info@dlrlsummerschool.ca.

I want to coordinate a rooming situation with another student. How can I do that?

We will be inviting all the accepted students to the DLRLSS Slack workspace. There, students can independently coordinate rooming situations. Stay tuned on this.

Is PayPal the only way to accept my payment?

Yes, we are only accepting payments through PayPal. Please contact us if this is a barrier.

My application was unsuccessful this year. Why have I not been accepted?

Summer School participants were selected using a scoring system. Decisions were made stochastically, and applicants with a higher score had a higher probability of being accepted. The scoring system favoured applicants who are graduate students and whose research areas are closer to the scope of the Summer School. It also favours applicants who are from a Canadian university, an under-represented group, contribute to a research blog or an open-source project, and those who have not attended the schools before.

The DLRL Summer School deadline has passed. Can I still apply?

Applications are no longer being accepted. We encourage you to apply to next year’s Summer School.

What does my maximum reimbursement in Section 4 of the Expense Policy account for?

The Maximum Claim Amounts in section 4 of the Expense Policy speaks to travel expenses only; accommodation and registration are separate expenses.

When is the registration deadline?

The deadline to register is April 29, 2019.

Where is the Summer School being held this year?

Summer School will be held at the Centennial Centre for Interdisciplinary Science (CCIS) at the University of Alberta in Edmonton, Canada. Please visit the Attendees page for directions.

Will the Summer School happen over the weekend?

The lectures will be scheduled for Saturday, July 27th, but the following Sunday is a scheduled day off.

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