We want attendees to utilize other funding channels they have available to cover the cost of attendance prior to applying for reimbursement. This could come through your supervisor, research/professional development budget, etc.
This approach is intended to ensure that the financial support that is available is prioritized for students who might otherwise be unable to attend.
We do have financial resources available for incoming students on an as-needed basis, and as an accepted student, you are eligible for reimbursement within the maximum amounts allotted for travel, accommodation, and registration for the Summer School as highlighted in the Expense Policy. We will only confirm your eligibility after receiving your application for funding, you should expect to hear from us within three to five business days of applying.
Yes, as long as you receive your visa application confirmation before the April 29 registration deadline. You can send your visa application prior to registering for the Summer School. If you are an international student, we strongly encourage you to submit your visa application as soon as possible; we cannot emphasize enough the importance of starting this process. If you require additional sponsorship documentation for your visa application, please let us know as soon as possible.
All students are required to pay the registration fee. This decision was intended to reduce the level of attrition; in previous years, levels of attrition were highest among students who had received free access. However, you are still eligible for reimbursement within the broader guidelines of the Expense Policy in the event that you require additional financial support to attend.
You don’t have to have all your reimbursements ready within 3 weeks of the registration deadline. Some students won’t be able to wait until September, so they may choose to submit their expenses much sooner. The three-week turnaround time is mainly for our purposes. You will have until September 13 to submit your expenses.
If you do not have access to a credit card, please contact us at firstname.lastname@example.org.
When you reach the PayPal page in your registration process, you will have the option to either “Log In” through PayPal or “Pay with a credit card or Visa Debit card.” You do not have to create an account if you pay with a credit card or Visa Debit card.
If you are unable to utilize other funding channels (i.e. from your supervisor, research/professional development budget, etc.), please be sure to apply as soon as possible. We have financial resources available for incoming students on an as-needed basis, and you are eligible for reimbursement within the maximum amounts allotted for travel, accommodation, and registration for the Summer School as highlighted in the Expense Policy. We will only confirm your eligibility after receiving your application for funding, and you should expect to hear from us within three to five business days of submitting your application.
If you require additional support documentation, please contact us as soon as possible at email@example.com.
We will be inviting all the accepted students to the DLRLSS Slack workspace. There, students can independently coordinate rooming situations. Stay tuned on this.
Yes, we are only accepting payments through PayPal. Please contact us if this is a barrier.
Summer School participants were selected using a scoring system. Decisions were made stochastically, and applicants with a higher score had a higher probability of being accepted. The scoring system favoured applicants who are graduate students and whose research areas are closer to the scope of the Summer School. It also favours applicants who are from a Canadian university, an under-represented group, contribute to a research blog or an open-source project, and those who have not attended the schools before.
Applications are no longer being accepted. We encourage you to apply to next year’s Summer School.
The Maximum Claim Amounts in section 4 of the Expense Policy speaks to travel expenses only; accommodation and registration are separate expenses.
The deadline to register is April 29, 2019.
Summer School will be held at the Centennial Centre for Interdisciplinary Science (CCIS) at the University of Alberta in Edmonton, Canada. Please visit the Attendees page for directions.
The lectures will be scheduled for Saturday, July 27th, but the following Sunday is a scheduled day off.